Accounts Payable Administrator- 6 and 12 month FTC

Company: Shakespeare Martineau
Closing date: 05/10/2022
Term: Contract
Duration: 6 months
Working hours: Full-time
Team: Finance
Location: Birmingham
The opportunity

Are you looking for a change?

We can offer you:

  • A competitive salary with great benefits including private medical, 27 days holiday plus bank holidays and a bonus day off for your birthday
  • A culture of trust, empowerment and autonomy over your work
  • Part of a vibrant, forward- thinking team with the support of friendly, approachable partners who encourage and support your career development

The role:

We are looking for two Accounts Payable (AP) Administrators to join our Finance team based in Birmingham, part of the firm’s Business Operations group.  We have two roles available, one on a 6 month FTC and one on a 12 month fixed term contract possibly moving to permanent. 

Your key duties will be:

  • ensuring all invoices are checked, approved and input in line with month end deadlines
  • ensuring counsel and expert invoices are processed and paid in line with client requirements
  • minimising overdue invoices in line with payment terms
  • preparation of supplier and expenses payment runs
  • monitor accurate postings for employee expenses and company credit cards
  • providing technical input, support and expertise into query investigations
  • driving continuous improvement activity to streamline current processes and document in line with the Team Leader or Senior AP requirements
  • having responsibility for the Creditors Ledger Housekeeping and any relevant archiving routines
  • acting as an advocate of the AP Policies in all instances
  • carrying out other ad hoc duties, as required by the AP Team Leader or Senior AP Administrator

Skills and experience you will have:

  • at least 3 years’ previous experience in a similar role, preferably within the legal sector
  • knowledge of Axxia / Aderant systems is desirable
  • to have strong Excel skills with the ability to manipulate data and present it well; experience of pivot tables and vlookups is an advantage
  • a proven track record of resolving queries and meeting targets
  • a proven track record of providing stakeholders an excellent service
  • previous experience of people management in a team leader position with the ability to lead and influence others
  • demonstrable ability to work efficiently and effectively under pressure of deadlines, including experience in prioritising competing workloads and managing external parties’ expectations

Key competencies you will need:

  • to be analytical and highly organised
  • excellent attention to detail and high degree of accuracy is imperative
  • the ability to build strong relationships and influence internal and external stakeholders
  • strong commercial focus and good business acumen
  • the ability to recognise an issue or opportunity and work with the AP Team Leader to effectively implement
How we work

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Leicester, London, Lincoln, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role can be predominantly home based with occasional travel into our Birmingham hub, as required. 

Additional information

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.