Post Completions Paralegal

• Are you a conveyancing professional with a wealth of specialist experience working in post completion work?
• Are you looking for an opportunity where the majority of the time will be working remotely, however have the capacity to commute to our Birmingham hub to meet with the remainder of the team as required?

We can offer you:

• A competitive salary with great benefits including private medical, 27 days holiday.  plus bank holidays and a bonus day off for your birthday. Check out our amazing benefits here
• A culture of trust, empowerment and autonomy over your work
• Part of a vibrant, forward- thinking team with the support of friendly, approachable partners who encourage and support your career development
• Hybrid working based from our Birmingham hub

The Managed Legal Services team supports Shakespeare Martineau with legal process management, paralegal support, client discovery, due diligence, discovery, data intelligence, knowledge management and client management services. The role of this team is to help improve efficiencies and the client experience by supporting our fee earning teams.

To provide support to the Post Completion Team Supervisor and a team of Solicitors and Conveyancers

• Preparation, submission and payment of the Stamp Duty Land Tax
• Preparation and Submission of AP1/FR1’s applications to HM Land Registry
• Liaising with third parties to obtain certificates, discharges and other documents
• Dealing with any necessary notices that need to be given to any third parties such as landlords
• Keeping a  strict diary note of deadlines and timescales whilst in control of the file
• Reply to requisitions and diarise requisitions deadlines received and to respond to the same within the time frames provided by the Land Registry
• Maintaining data on Excel spreadsheets to ensure they are accurate and up to date
• Dealing with any balances on account, together with any retentions in accordance with the firms policy
• Dealing with Deeds requests
• Closing and archiving files once all post completion matters and balances have been dealt with
• Liaise with Help to Buy post completion team to ensure undertakings are adhered to in a timely manner
• Updating lenders portals wherever necessary
• Updating and responding promptly to any requests from lenders and clients on the progress of registrations
• Sending copy completed registrations to clients and lenders, along with any other documents that may be required by lender
• Diarise and manage deadlines for OS1/OS2 expiry dates
• assisting with financial administration, liaising with the finance team, processing cheque requests and expenses, preparation and despatch of invoices and collecting payment
• General administrative duties
• Driving performance against relevant service standards

What you’ll need:

• At least one year solid conveyancing experience
• An in-depth understanding of post completions matters
• Confidence with IT systems to include Microsoft Word and Excel

We embrace agile working and offer a blended approach to where and how we work. We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Bristol, Leicester, Lincoln, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield. This role can be a blend of home and office based work with travel as required into our Birmingham hub.

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.

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