Executive Administrator

Company: Shakespeare Martineau
Closing date: 23/02/2024
Term: Permanent
Working hours: Full-time
Team: Infrastructure & Specialist Markets
Location: Birmingham
The opportunity

Executive Administrator – Home based with some travel

Let us introduce ourselves…

It’s the people at Shakespeare Martineau that make us so special. We’re a leading full service law firm, providing legal services to businesses, organisations, government departments, families and people throughout life and in business, but we offer so much more than that…. expertise, commerciality and relationships are at the very heart of what we do. 

By understanding what our people want, giving them the support they need, recognising everyone’s contribution and realising the unique power of teams, together we win.  As a firm we are focused on proactively building and developing diverse teams, bringing different backgrounds, personalities and perspectives together. We play to our strengths, pushing ourselves to be consistently better than yesterday and deliver amazing solutions for our clients. We empower our teams with a high degree of individual responsibility; we self-manage and encourage everyone to be responsible for their own learning, knowing it makes us even better at what we do!    

We believe in trusting our people to make the right decisions for themselves, from when and where you work, to how you dress; we focus on outputs.  

Check out our amazing benefits here

Meet the team:

Within Shakespeare Martineau, you will be supporting the Infrastructure & Specialist Markets (IS&M) business unit who are leading the way in the evolution of sustainable communities; providing legal advice and professional services across, but not limited to - construction, planning, later living, social housing, built to rent, industrial and logistics, energy, education, real estate, commercial and residential property.

You will also be supporting our Life & Business (L&B) Business Unit comprises Corporate, Commercial & IP and Wealth teams providing legal advice for ambitious UK businesses and also specialist support for the legal issues we all face as individuals and families in daily life. We also offer market expertise in specialist areas such as Banking & Financial Services, Islamic Finance and Family Business alongside many others.

Now is an exciting time to join our team, a passionate group of people, responsible for driving our business forward. 

You will be joining a dynamic forward thinking business that is constantly growing and evolving, creating the need for an experienced administration professional to work closely with the ISM and Life & Business executive group, the MD’s and Super Team leaders.  We have exciting and ambitious growth plans and we’re looking for someone who will share our passion.

 If you would like to be part of a team where you can really make a difference read on….

The role:

You will provide high quality diary management and administrative support to the Infrastructure & Specialist Markets (I&SM) business unit and our Life & Business (L&B) Business Unit Life, predominately supporting the executive board.

You key duties will be:

  • Supporting the MD’s & Super Team Leaders with administrative and secretarial tasks and arranging meetings, liaising with Commercial, BD and People teams as required.
  • Diary management - diarising meetings, arranging travel, accommodation, meeting rooms and event registrations.
  • Attending executive board and cascade calls and following up on minutes and actions.               
  • Providing support to our business development partners with marketing activities.
  • Supporting with internal events, SHMA Stars and gifts for promotions.
  • Arranging annual Members Contribution Conversations and half year catch up conversations.
  • Support with any Conferences and Events within the team

Skills and experience you will have:

  • A minimum of 12 months’ previous secretarial and administrative experience in a busy office environment.
  • Confidence and high level of capability with IT systems to include Microsoft Word, PowerPoint and Excel.
  • The ability to work well in a team and develop good working relationships with colleagues and others.
  • Strong communication skills with the confidence to liaise openly and clearly with all levels.
  • The ability to produce a high standard of work, sometimes under pressure, whilst maintaining accuracy and good attention to detail.
  • To be able to demonstrate flexibility, initiative and confidence in your own ability.

About you – you will be:

  • Highly enthusiastic, willing to go the extra mile and be happy to go beyond the job description
  • Respectful towards others and have a positive, willing and ‘can do’ attitude
  • Keen to learn, interested in driving your own career progression and be proactive in taking ownership of your work
  • Willing to travel across our office network when needed

How we work:

We embrace agile working and offer a blended approach to where and how we work.

We appreciate that people have different needs and preferences and we’re keen to be flexible, after all, we value what you do, not where you do it.

We have hubs in Birmingham, Edinburgh, Leicester, Lincoln, London, Milton Keynes, Nottingham, Solihull, Stratford-upon-Avon and Sheffield.  This role will be predominantly home based with travel as required into our Birmingham or Stratford upon Avon hubs. Occasionally, you may also be required to travel to our other offices. 

We can offer you:

  • A competitive salary with great benefits including private medical, 27 days holiday plus bank holidays and a bonus day off for your birthday
  • A culture of trust, empowerment and autonomy over your work
  • The opportunity to join a vibrant, forward - thinking team with the support of friendly, approachable partners who encourage and support your career development
  • Hybrid working with flexibility to own your diary
Additional information

Please be aware, for some vacancies, where we receive high numbers of applications we may need to bring the close date forward.

Due to the nature of the work undertaken, confirmation of employment will be subject to a variety of checks which will be carried out once an offer of employment is accepted. Details of the checks can be found here.

Equal opportunities

Shakespeare Martineau is a committed equal opportunities employer. We seek to attract, develop and retain talented people from a diverse range of backgrounds and cultures. We value and respect individuality and encourage a culture within our business where people can be themselves and be valued for their strengths and experiences. Everyone who either applies to or works for the firm is treated equally, regardless of their gender, age, ethnic origin, nationality, marital status, sexual orientation or religious beliefs.